How to Collect Anonymous Feedback at the Workplace [Survey Templates]

Great managers know how to give and gather feedback from employees to create a productive workplace. Quite often, employees are more likely to share their honest opinions when they know that their responses will be kept confidential. Anonymous feedback is really helpful because it allows to pinpoint areas where we can improve, boost morale, and ultimately enhance the overall performance of the company. 

We’ve prepared a handy guide on how to effectively collect anonymous feedback at workplace: 

Why Anonymous Feedback Matters

Anonymous feedback provides employees with a safe space to express their true feelings without fear of retribution. It's a transparent way to gain real insights into the dynamics of the workplace and helps management figure out what's going well and what can be improved.

💡 While annual employee engagement surveys are valuable, conducting quarterly surveys offers more frequent feedback. This helps HR catch potential issues early before they become significant problems.

Choosing the Right Survey Tool

To efficiently gather anonymous feedback, it's crucial to use a reliable survey tool. That's where involve.me comes in. It offers a bunch of awesome features that are perfect for creating anonymous workplace surveys. 

You can customize the templates to fit your needs and get advanced analytics to help you make sense of the feedback. So, if you're looking to gather employee feedback, involve.me is definitely the way to go.

There are two ways to create surveys with involve.me. You can either use pre-designed templates for employees or create a quick survey with the company's branding using an AI survey generator.

Give it a try right now:

1. Design a Survey

involve.me offers a variety of customizable templates for employee surveys. These templates are professionally structured and cover essential areas, making it easy to gather meaningful feedback. 

For a more tailored approach, you can use AI to generate a survey with your company’s branding elements like colors, logo, and font, and then edit your survey in the involve.me’s editor.

After creating a free account on involve.me, you'll have access to the editor where you can make all the necessary changes to your survey:

Explore the content elements in the editor that can be found on the right.

Here are some elements to consider adding to your workplace survey:

- Yes/No Questions: Simple and direct, these can quickly gather clear responses.

- Net Promoter Score®: Measure whether employees would recommend your onboarding program (for example) to others.

- File Upload: Collect photos, screenshots or documents if needed.

- AI-Generated Text: This feature allows your survey to respond based on employee feedback, generating personalized text for each survey taker. This adds a high level of personalization, improving response rates and feedback quality.

2. Ensure Anonymity

Ensuring anonymity in your employee surveys is crucial for obtaining candid feedback. Here’s how you can do it using involve.me:

1. When customizing your survey, refrain from including questions that ask for personal identifiers such as names, email addresses, or specific job titles. Stick to general questions that do not reveal individual identities.

2. Distribute the survey using anonymous links rather than sending personalized links to employees. This ensures that responses cannot be traced back to specific individuals.

3. Restrict access to the survey responses to a few trusted individuals who need to review the data. 

3.Publish Your Project

Publishing your survey is easy—just three clicks and you're live! But before you hit publish, it's a good idea to test it out using the preview feature. Click the "Try it" button in the involve.me's editor to make sure everything works smoothly.

This is especially important if your survey has complex elements like conditional logic jumps or hidden fields. Test different combinations of answers to ensure your survey responds correctly.

4. Send out a Survey

Timing is crucial. Avoid busy periods when employees might be stressed or too occupied to respond. Aim for a time when employees can give the survey their full attention.

Distribute the survey via email, internal communication platforms, or company newsletters. involve.me allows you to embed surveys in emails and web pages, or share them through unique links.

Here’s what the embedded survey looks like:

5. Analyze the Feedback

Running surveys with involve.me allows you to dive deep into the responses and uncover valuable insights through advanced analytics.

The involve.me survey platform takes the hassle out of data processing by automatically generating comprehensive custom reports in PDF format. These reports are packed with key insights, saving your team time and helping you make informed decisions.

Each report goes beyond just presenting views per month or responses per survey. It also analyzes customer sentiment, crucial for understanding open-ended responses. Plus, you'll get a list of actionable recommendations based on critical insights.

Here’s an example of a survey report you can create in just 2 minutes, no matter how many responses you receive:

Sample Survey Questions

Here are some sample questions you can include in your anonymous feedback survey using involve.me:

General Satisfaction

1. How satisfied are you with your current role?

2. Do you feel valued for the work you do?

3. How would you rate the overall workplace environment?

Team Dynamics

4. How well does your team collaborate?

5. Do you feel comfortable sharing your ideas with your team?

6. What improvements can be made to enhance team dynamics?

Management and Leadership

7. How would you rate the support you receive from your manager?

8. Do you feel your manager listens to your concerns?

9. What could management do to better support you?

Work-Life Balance

10. How do you feel about your work-life balance?

11. Are you able to take time off when needed?

12. What can be done to improve work-life balance?

Final Words + HR Templates

Collecting anonymous feedback at work is key to creating a healthy and productive environment. With involve.me, you can easily gather and analyze feedback, turning it into actionable insights and meaningful improvements.

Encourage open communication, act on the feedback, and continually work to improve your workplace culture. Your employees will appreciate it, and your organization will thrive. Check form and survey templates to organize more HR processes at your company: